Passport Application Process: A Helpful Guide| Passport Seva

Passport Application Process:  A Helpful Guide on Passport Seva

“Need to know the complete Passport Application Process?”

Then Get all the Details in this helpful Guide covering online form submission with Passport Seva.


Passport Application Process:  Table of Contents
Passport Application Process:  Table of Contents


Passport Seva Kendra’s

First of all, thanks for choosing Indian Customer Care to help you and thus I will make sure that you will get all the information in simple and easy steps for successful passport application registration. To begin with the process, you need to register yourself with the Passport Seva Kendra’s (PSKs).

This registration can be done online via the Passport Seva official portal or offline which will be covered in the latter section of the portal. Once the registration for the Passport Application process is complete please make sure that you get a copy of the receipt and visit the place of the appointment as per the planned schedule.

At any point, you find difficulty in the e-filling Passport Application form please comment down below or contact the Passport Seva Customer Care.


Passport Seva Official Website Official Website
Passport Seva Customer Care Number  18002581800
Passport Seva Customer Care Email-Id [email protected]

Passport Application Process Online

Step 1: Register yourself 


Link to Register: Passport Seva Official Portal


Click on the above link and fill all your basic details such name, date of birth, login user id and password. The fields marked with Asterix (*) are too filled compulsorily. Also, make sure you choose to register to apply to where you will be provided with 2 options that are CPV Delhi and Passport Office. After filling the registration form click on “Register” to submit the form.

Passport Application Process Registration
Passport Application Process Registration


Step 2: Login to the Passport Seva Official Portal.

Once you have registered successfully, head back to the official site of Passport Seva to log in to the portal with the registered user id and password. Click to Apply for new passport registration or renew an existing passport. The various options that will be applicable for you are;


1.     Fresh New Passport / Reissue Passport
2.     Official or Diplomatic Passport
3.     Police Clearance Certificate (PCC)
4.     Identity Certificate (IC)

Once you proceed with fresh passport application you will be redirected to a new screen where you need to fill the application form.


Step 3: Passport Application Form efiling           

The next step for Passport Application process if efiling the passport application form. However, you may choose the offline method as well which be explained in the later part of the article. To begin with the visit to the Passport Seva Official Portal and click on the link to

Passport Application Form


You will be redirected to a page where you will have the below options;


1.     New Passport / Renew Existing Passport Application Process
2.     Normal / Tatkal  passport application registration process
3.     Booklet of 30/60 pages for the passport registration process.
4.     The validity of 10 years/ up to 18 years of age/ Not Applicable.

Please note that you need to opt not applicable if your age exceeds more than 18 years. If your age lies between 15 to 18 years then you can choose validity of 10 Years or 18 Years depending upon your preference.

Once you proceed with the application you can click next to visit the next page where you need to fill the following details;


1.     Type of Passport for Application Registration
2.     Your Details (Applicants)
3.     Address (Present and Permanent)
4.     Emergency Contact Details
5.     References If any
6.     Previous passport if any
7.     Other Important Details which you want to tell
8.     Self-Declaration form
9.     Fill the form the submit the duly filled form


Step 4: Passport Application Process scheduling and payment

The next and the most important segment of Passport Application form is Appointment Scheduling, Payment and Booking the appointment at the nearest Passport Seva Kendra’s (PSKs).

Once you have the login to the official home page of Passport Seva then click on “View saved/submitted application” to see the following details;


1.     ARN Note this number to gain access to receipts of the application process.
2.     File Number This will be a unique number assigned to your application or file.
3.     Applicant’s name Your complete name as per the form.
4.     Appointment Date Date of your appointment at Passport Seva Kendra’s
5.     Submission Number Your unique form submission number

Next, you need to select the ARN of the form to be filled and submitted. You will be given the following options;


1.     Retrieve partially filled Passport Application form.
2.     Pay and Schedule Appointment for Passport Application submission.
3.     Print Application Receipt
4.     View/Print Submitted Passport Application Form
5.     Track Application Status
6.     Track Payment Status
7.     Payment Receipt of the completed Passport Application process.
8.     Upload Supporting Documents
9.     Appointment History, if any.

Next, you need to click on “Pay and Schedule Appointment” and you will be given 2 options to make the payment, either online or via Challan.

Note that if you choose to make the Payment online then you will be immediately redirected to Appointment booking page and you can choose appropriate date and timings for the verification to the nearest Passport Seva Kendra’s (PSKs).

However, if you want to make the payment via Challan then please follow the below steps;

  1. Take the print out of the Challan and go to the nearest SBI Branch. Pay the sum amount in cash within 85 days of Challan generation.
  2. Make sure to take the copy of the Challan receipt from the bank people.
  3. The bank will need at least 2days to verify the ARN provided in the Challan.
  4. On successful verification, you can check the status online by logging in to the portal and clicking on “Track the Payment status”.
  5. On payment confirmation, you can proceed with the scheduling of the appointment by clicking on “Schedule the appointment” link on the official portal.
  6. You will be redirected to a new page where you will be required to choose the most convenient Passport Seva Kendra’s and make the payment. To make the payment you have to use SBI Multi payment system.

On successful payment completion, the applicant receives the confirmation of the appointment and the appointment number.


Step 5: Print Passport Application Process Completion Receipt

Tired of the process! Don’t worry it is almost done. Next, you need to click on “print passport receipt” to print the application receipt that you have generated in the previous step. This usually contains your ARN/ Appointment Number. Remember to either carry the print out of the application receipt or the SMS from the Passport Office from India could be used for initial verification at the Passport Seva Kendra’s (PSKs).


Step 6: Physical Verification at Passport Seva Kendra’s (PSKs)

This is the final step of Passport Application Process and registration where you have to visit the official Passport Seva office at the which your appointment is booked on due date 30 minutes prior to the appointed time, along with all the original documents.


Note: In case you fail to attend the scheduled appointment on planned date and time, you can reschedule the appointment by filling in the new form and make a fresh new payment.

The fresh Passport Application Process will be the same as explained in the above section.


Passport Application Process Offline


The Passport Application Process for offline users can be completed by submitting the Passport Application Process Form to any of the below centres;

  1. District Passport Cell (DPC) of Passport Seva Kendra’s (PSKs).
  2. Speed Post Centers (SPCs) of Passport Seva Kendra’s (PSKs).
  3. Citizen Service Center (CSC) of Passport Seva Kendra’s (PSKs).

These centres have all the facilities of selling and receiving the Passport Application Process Form but they won’t be having any biometric or any such devices.

Click Here to Download the Offline Application Process Form

The Passport Application Process at District Passport Cell (DPC)

Search for the most convenient District Passport Office and then make sure you get these documents handy for verification;

1.     Submit the passport application form and photographs.
2.     Submit all the self-attested supporting documents.
3.     If asked, submit the original documents for verification but make sure to take them back.
4.     Make the Payment Via Demand Draft.
5.     Take the Acknowledgement letter and make sure it has a file number.

Documents to be submitted at District Passport Cell


For your document verification at DPC make sure that you carry self-attested copies of all the original and supporting documents along with their original copies. While filling the documents don’t forget to fill the section enclosure and take your originals back on return.

The photograph dimensions should be 4.5 cm * 3.5 cm in the white or very light background with no irregularities like stamps, marks, signature etc.


Passport Fee Payment at District Passport Cell (DPC)


After the submission of all the documents and forms is complete and the same has been verified by the DPC Officials then you can proceed with the payments. The payment has to be made only via Demand Draft to the District passport cell (DPC) with a minimum validity of 60 days.

Word of Wise: Please write down your name, date of birth and Application Submission date on the back side of DD for easy verification.


The Passport Application process at Speed Post Center (SPC)


The Ministry of External Affairs (MEA) in unification with the Department of Posts has established a process whereby passport applications can be submitted at Speed Post Centers (SPCs). You can go to the nearest passport office at SPC in your district. Buy the application form, fill it and it will cost you Rs 20 including envelope charges. Attach all the self-attested documents along with the photograph as per the standards of Passport Department of India. The Payment of the Passport Application Process fess is to be made at the SPC itself either by demand draft or cash as the mode of the payment. This will fetch you a key number which can then be utilized at the Regional passport office (RPO).


The Passport Application Process: Citizen Service Center (CSC)


As with District Passport Cells and Speed Post Centers, passport forms can be bought, filled and submitted at CSCs along with the required documentation (photocopies and originals) and photographs. Then make the payment as per the amount mentioned by them and make sure to take the receipt of payment with you.

Offline Application Form Submission at Passport Seva Kendra’s (PSKS)

In some special or urgency cases, the submission of application is not required and the applicants need to directly walk-in to the Passport Seva Kendra’s for verification and Passport Application process completion.


1.     Very urgent or Tatkal Cases
2.     Police Clearance Certificate (PCC)
3.     Minors
4.     Senior Citizens
5.     Handicaps
6.     Token was not issued due to missing documents or forms

Please not even if you are walking in directly you need to first submit the application at the Passport Seva official website and then make the payment to complete the Passport Application process. For the cases where the token was not issued due to some document missing then walk-ins are allowed up to 3 days from the date of appointment.


Diplomatic Passport/Official Passport Registration

Individuals having diplomatic status in India or those deputed by Government of India to visit abroad for some official work are given this passport. Applications for Diplomatic and Official passports are normally entertained only at the Consular, Passport and Visa (CPV) Division, Patiala House, New Delhi.


Step 1: Visit the official website of Passport Seva Kendra’s (PSKs).

Step 2: Click on “Register Now” link and register yourself on the portal.

Step 3: Login to the portal with your user Id and password.

Step 4: Click on the link “Apply for Diplomatic/official Passport”.

Step 5: Fill all the forms and documents and make sure you self-attest all the documents.

Step 6: You are required to visit the Diplomatic and Official passports office which is normally entertained only at the Consular, Passport and Visa (CPV) Division, Patiala House, New Delhi.


Passport Form Filling Guidelines

The passport application process is lengthy and complicate too so make sure you double check each and every column before filling it.

Column 1 Services Required
Column 2 Applicant Details
Column 3 Applicant’s family Details
Column 4 Current Residence Details of the Applicant
Column 5 Emergency contact details
Column 6 Reference of those who know you
Column 7 Details of any previously held passport
Column 8 Other details, if any such as criminal record etc.
Column 9 Passport fee details
Column 10 Attached supporting documents list

Supplementary Passport Form Filling Guidelines


In this section, you need to provide additional details to those mentioned previously thereby supporting the previous form submission.

Column 1 Aliases in relation to Column 2.2 of Main Form
Column 2 Past names in relation to Column of Main Form
Column 3 Past addresses in relation to Column of Main Form
Column 4 Permanent address in relation to Column of Main Form
Column 5 Address for temporary visits in relation to Column of Main Form
Column 6 Official / Diplomatic passports in relation to Column of Main Form
Column 7 Other information in relation to Column of Main Form
Column 8 Self-declaration


Police Verification in Passport Application Process

The Police Verification is a critical step in the Passport Application process and thus should be done with utmost carefulness.

There 3 primarily important modes of the police verification process;

  1. Pre Police Verification i.e. before the issue of the passport.
  2. Post-Police Verification i.e. after the issue of the passport.
  3. No Police Verification


The Pre-Police Verification in the majority of the cases happens once the Passport office of India checks the validity of all the documents and before the issue of the passport. Here, the Passport office sends the address details and contact details of the applicant to the nearest possible police station to verify your identity and confirm your presence. The candidate needs to be present with all the address proof and other details which the police officer has to confirm. Once the identity and address are confirmed, the same is forwarded to the Passport office of India to proceed with passport application process completion.


The Post-Police Verification is another way where the passport office can conduct verification on you, this is generally done for Government and other PSU Employees that submit The No Objection Certificate through Form “M” of the Annexure. The applicants have their Passports issued to them before the police verification and thus may be subject to post-Police Verification for the Passport Application process. Last year in the month of August, the Government had stated that police verification is not required for issuance of passports. The mPassport Police application has been launched by the External Affairs Ministry for quick submission of the verification report.

No Police Verification is a very special case where the passport office of India thinks that there is extremely no need for police Verification for Passport Application process completion. A good example of this would be government or PSU employees who submit a document called “Identity Certificate” under annexure “b” need not be verified via the police verification process.



The Passport Application Process: Changing the Address

Many times applicants might want to change the Passport Address due to one reason or the other such as relocation etc. If you fall in the same category, then you can follow the below steps;

Step 1: Open the official website of Passport Seva Kendra’s (PSKs).

Step 2: Login into the portal with your User Id and Password.

Step 3: Choose the nearest and most convenient Passport Seva Kendra.

Step 4: Provide your basic information such as name and date of birth.

Step 5: Apply for New/Renew old passport.

Step 6: Download the form and fill all the details.

Step 7: Upload the duly filled form to the same page by clicking on the “Upload” button.

Step 8: You will be required to put two references their full name and contact details.


Document List for Changing Address in the Passport Application Process


1.     Original Old Passport
2.     A copy of the online application form.
3.     Payment Receipt or Challan if paid offline.
4.     Self-attested copy of the 1st two or last two pages.
5.     Self-attested copy of the ECR/Non-ECR page.
6.     Self-attested copy of the page of observation, if any, made by Passport Issuing Authority.
7.     Self-attested copy of the validity extension page.
8.     Address Proof
9.     Documents required for Minors.
10.  Documents required for Government/PSU/Statutory Body.
11.  Documents required for retired government officials.


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Fees for Address Change in the passport application process


Applicant’s Age Validity Required Normal Charge Tatkal Charge
Less than 15 Years All Rs. 1,000 Rs. 3,000
15 years – 18 years 5 years or till the age of 18 years Rs. 1000 Rs. 3,000
10 years (36 pages) Rs. 1,500 Rs. 3,500
10 years (60 pages) Rs. 2,000 Rs. 4,000
18 years and above 10 years (36 pages) Rs. 1,500 Rs. 3,500
10 years (60 pages) Rs. 2,000 Rs. 4,000


Modes of payment for Passport Registration


Mode of Payment Accepted Providers Charges
Credit Cards VISA or MasterCard 1.5% + service tax
Debit Cards VISA or MasterCard 1.5% + service tax
Internet Banking SBI and Associate Banks No charge
SBI Challan Fees should be deposited at the nearest SBI branch after 3 hours of generating the challan and within 85 days. No charge


This is all you should know about Passport Registration Process in India. In case you have any doubts while applying for Passport in India, you can comment down below with your doubts and we will try to resolve the issues. Feel free to share your experiences about Passport Registration and passport Application filling Process.

Indian Customer Care
Passport Application Process: A Helpful Guide| Passport Seva “Need to know the complete Passport Application Process?” Then Get all the Details in this helpful Guide covering online form submission with Passport Seva


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3 thoughts on “Passport Application Process: A Helpful Guide| Passport Seva”

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